The President speaks on behalf of the PAC and consults with PAC members including presiding at membership and executive meetings. They ensure that an agenda is prepared, appoint committees where authorized by the membership or executive, ensure that the PAC is represented in school and district activities and ensure that PAC activities are aimed at achieving the purposes set out in the constitution.
The Vice President supports the president in executing their roles and responsibilities including assuming the duties of the president in the president’s absence or upon request. They also assist the president in the performance of their duties and accept extra duties as required. They are also responsible for forming a nomination committee for the new executive in advance of the Annual General Meeting.
The Treasurer ensures all funds of the PAC are properly accounted for and disburses funds as authorized by the membership or executive. They ensure that proper financial records and books of account are maintained and report on all receipts and disbursements at general and executive meetings. They make financial records and books of account available upon request and ready for inspection or audit annually. With the assistance of the executive, they draft an annual budget and submit an annual financial statement at the annual general meeting.
The Recording Secretary ensures that members are notified of meetings, they record and file minutes of all meetings and keep an accurate copy of the constitution and bylaws, and make copies available to members upon request. They prepare and maintain other documentation as requested by the membership or executive and issue and ensure safekeeping of all records of the council.
The COPACS Representative attends all District PAC (COPACS) meetings and represent, speak, and vote on behalf of the PAC. They maintain current registration of the PAC and report regularly to the membership and executive on all matters relating to COPACS. They seek and give input to COPACS on behalf of the PAC, receive, circulate, and post newsletters, brochures, and announcements and receive and act on all other communications from COPACS including liaising with other parents and COPACS representatives.